Harmonaire Musique

Arts Administrative Assistant Intern (Part-time)

Position Location

Montréal (Hybrid: Remote + In-person + Event & Tour On-site Support)

Position Type

Part-time Internship (Approx. 650 hours over up to 12 months)

Compensation

$19.23 CAD/hour, total up to $12,500 (pending funding from Conseil des arts de Montréal)

Duration

January 2026 – December 2026 (flexible schedule, approx. 12–15 hours/week)

Application Deadline

October 8, 2025, 5:00 PM (Strict)

Contact

executive.director@harmonairemusique.ca
Subject: Arts Administrative Assistant Intern Application – [Full Name]

About Harmonaire Musique

Harmonaire Musique is a federally incorporated Canadian non-profit organization headquartered in Montréal. Our mission is to foster innovation in classical music, uplift emerging Canadian artists, and promote equity, Indigenous collaboration, and cultural diversity through multidisciplinary programming engaging diverse communities.

Internship Overview

This internship opportunity depends on funding approval from the Conseil des arts de Montréal CultivART Program, supporting emerging Indigenous and racialized artists and cultural workers through mentored, paid internships.

The Arts Administrative Assistant Intern will acquire comprehensive hands-on experience in arts management, event coordination, touring logistics, and administrative support. Working closely with the Executive Director and Artistic Director, the intern will provide vital assistance in concert production, artist reception, communication coordination, and general organizational administration.

This role offers valuable exposure to the day-to-day operations of a professional arts organization deeply committed to inclusion and equity.

Key Responsibilities

1. Event and Tour On-site Coordination (40%)

• Assist in the logistical execution of concerts, rehearsals, and special cultural events, including venue preparation, artist hospitality, and audience support.

  
  

• Support touring operations by helping organize travel, accommodation, transport, and on-site artist care.
  
  

• Drive artists locally and provide transportation assistance when required (valid driver’s license mandatory).
  
  

• Act as liaison with venues, suppliers, and partners to ensure smooth event and tour workflow.
  
  
  

2. Administrative & Communication Support (35%)

• Manage incoming communications (email, phone) on behalf of the Executive Director and Artistic Director; coordinate calendars and schedule meetings.
  
  

• Draft, format, and distribute official correspondence, event invitations, and internal documentation.
  
  

• Assist with grant applications, financial documentation (invoices, expense reports), and data entry.
  
  

• Maintain and update contact databases, track sponsorships, and support outreach activities.
  
  

• Respond professionally to stakeholder inquiries and assist in media relations support.
  
  
  

3. Team Collaboration & Reporting (15%)

• Attend weekly or biweekly staff meetings, take minutes, and monitor task progress.
  
  

• Coordinate with marketing, production, and administrative teams to align operations and communications.
  
  

• Prepare regular progress and post-event reports summarizing activities, outcomes, and lessons learned.
  
  
  

4. Professional Development & Mentorship (10%)

• Participate in approximately 150 hours of individualized mentorship under the Executive Director and Artistic Director, focusing on leadership, equity in the arts, and career advancement.
  
  

• Engage in professional development activities including workshops, feedback sessions, and networking opportunities.
  
  
  

  
  

Eligibility & Qualifications

Eligibility

• Self-identify as Indigenous (First Nations, Inuit, Métis)
  
  

• Legally authorized to work in Canada.
  
  

• Willing to work hybrid (remote + in-person + travel as required).
  
  

• Available for approx. 650 hours between January and December 2026, with flexible weekly scheduling.
  
  
  

Education & Experience

• Post-secondary education or equivalent experience in arts administration, cultural management, event production, or related fields preferred.
  
  

• Prior experience in office administration, event coordination, or project support is highly desirable.
  
  

• Valid driver’s license and clean driving record strongly preferred due to transportation responsibilities.
  
  

• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and digital communication tools.
  
  

• Familiarity with arts funding processes and non-profit operational procedures is an asset.
  
  
  

Skills & Attributes

• Outstanding organizational skills, meticulous attention to detail, and ability to multitask efficiently.
  
  

• Strong written and verbal communication skills in English required; French proficiency an asset.
  
  

• Professional, courteous, and adaptable in a fast-paced cultural environment.
  
  

• Demonstrated ability to work collaboratively within a diverse team and to interact respectfully with artists, partners, and community members.
  
  

• Commitment to equity, inclusion, and culturally sensitive practices.
  
  
  

Mentorship & Support

• The intern will receive approx. 150 hours of dedicated mentorship from the Executive Director and Artistic Director, focused on leadership development, arts management skills, and Indigenous cultural collaboration.
  
  

• Regular one-on-one meetings will provide personalized coaching, constructive feedback, and career guidance.
  
  
  

Internship Conditions

• Flexible part-time schedule, approx. 12–15 hours/week.
  
  

• Hybrid work model: remote work complemented by mandatory in-person attendance for concerts, events, tours, and meetings.
  
  

• Total approx. 650 hours over 12 months (January–December 2026).
  
  

• Compensation aligned with CultivART standards: $19.23/hour, paid upon invoicing.
  
  
  

  
  

Application Instructions

Please submit the following by October 8, 2025, 5:00 PM:

• Résumé or CV highlighting relevant administrative, coordination, and communication experience.
  
  

• Cover letter including:
  
  

  • Motivation to join Harmonaire Musique as Arts Administrative Assistant Intern.
    
    

  • Description of relevant skills and experience, with examples if possible.
    
    

  • Availability and preferred weekly schedule for Jan–Dec 2026.
    
    

  • Confirmation of eligibility and legal authorization to work in Canada.
    
    

Send applications to: executive.director@harmonairemusique.ca

Subject line: Arts Administrative Assistant Intern Application – [Full Name]

Equity, Diversity & Inclusion

Harmonaire Musique is dedicated to fostering an inclusive, accessible, and respectful environment. We strongly encourage applications from Indigenous peoples, racialized communities, 2SLGBTQIA+ individuals, persons with disabilities, and other historically underrepresented groups. Accessibility accommodations are available upon request.

Diversity, Equity, Inclusion, and Safety Commitment

Harmonaire Musique fosters an inclusive, equitable, and respectful culture for all staff, interns, collaborators, and volunteers. Our Policy Prohibiting Discrimination, Harassment, and Sexual Violence applies throughout the organization and strictly prohibits discrimination or harassment on any grounds protected under Canadian human rights legislation, including but not limited to:

• Race, ethnicity, ancestry, place of origin, colour
  
  

• Religion, sex, gender identity or expression, sexual orientation
  
  

• Age, disability, marital or family status, citizenship
  
  
  

Applicants who promote these values and contribute to a safe, dignified workplace environment are strongly encouraged to apply.

Harmonaire Musique particularly welcomes applications from individuals who are:

• Neurodivergent or living with disabilities
  
  

• Black, Indigenous, racialized, or 2SLGBTQIA+
  
  

• Newcomers or first-generation immigrants
  
  

• Members of other underrepresented or marginalized communities
  
  

Accessibility accommodations are available for interviews and throughout the internship upon request to ensure equitable participation.

Selection Process

• Applications reviewed by Harmonaire Musique’s hiring committee.
  
  

• Selected candidates invited to remote or in-person interviews.
  
  

• Final appointment by Executive Director and Artistic Director based on qualifications, experience, and alignment with organizational values.

Additional Information

• This internship is contingent upon successful funding approval from the Conseil des arts de Montréal CultivART Program.
  
  

• The selected candidate will be included in the funding application. If funding is not secured, the internship will not proceed.
  
  

• This internship offers hands-on experience in arts administration, event coordination, and cultural sector professional development within an equity-focused organization.